Accommodation Examples

Examples of Successful Accommodation Requests

If you are planning to submit a request for Accommodation, please speak with your IC's Section 508 Coordinator. Below are examples of successful requests for an Accommodation.

  1. In May 2012, the NIH Center for Regenerative Medicine planned an announcement of its online resources database at the Center's grand opening. This resource of scientific significance includes lengthy PDF files of research protocols, with complex tables, images and diagrams. Many of the PDFs were created by scientists outside of the NlH, who may have varying degrees of knowledge of Section 508 and the mechanics of making their PDFs compliant. Further, as non-federal employees, they are not obligated by Section 508. On behalf of the CRM, NIAMS still needed to make the PDF files available so that NIH CRM meeting attendees could review protocols during or after the meeting. However, remediation would have required time for working with the protocol authors- time that was not available. Delayed access to the protocol documents would have diminished their value to meeting participants. As an accommodation, the NIAMS web team were granted a four-week grace period to make all documents on the CRM website accessible, while also ensuring that they responded to individual requests for accessibility in a timely manner. Once NIAMS completed remediation of the CRM protocol documents, the Accommodation was successfully closed.

  2. In 2011, NIEHS archived print materials digitized to facilitate the reduction of costly storage facilities. The paper records were archived for regulatory compliance including compliance with Good Laboratory Practices (GLP) Regulations. The digital copies are not accessed themselves for research purposes. As an accommodation, NIEHS requested and were approved to post an Accommodation Statement on the front end of the electronic repository and maintain an accessible inventory of the archives. Should an employee with a disability need access, the Institute will provide appropriate reasonable accommodations upon request.

  3. In 2010, the National Library of Medicine's History of Medicine Division requested an accommodation for a variety of digitized rare historical materials from its collection. The digitized files are stored in multiple NLM databases and accessed via Section 508-conformant Web-based user interfaces. However, the original material includes printed books, reports, motion picture films, microfilm, still images, etc. dating from the 17th to 20th centuries. These items include a variety of languages such as English, French, Portuguese, Spanish, Latin, Japanese, Chinese, and Persian. Many objects are unique and may be too physically delicate to scan or handle more than once. This made remediation for accessibility cumbersome and inefficient to meet NLM's business need. But, because of NLM's business need, all materials include detailed metadata records describing the object's title, creator(s) or author(s), publisher(s), subjects, document type, language(s), physical characteristics, available file formats, transcripts, captions, etc. Given that the interfaces were accessible and could be searched by anyone, an individual who did encounter accessibility issues can readily submit a request to the History of Medicine Division for conversion to an accessible format. As HMD converts material, it can also be added to the archives, cumulatively improving the site's overall accessible content.